Attending a Meeting in English - Useful Phrases for Meetings - Business English

商務英語 - 出席會議

Hello, I’m Gina and welcome to Oxford Online English!

你好，我是Gina，歡迎來到 Oxford Online English！

Tomorrow, you have a meeting to attend.

明天，您要出席一個會議。

If the meeting is in English, will you be ready?

如果會議上是講英文的， 您準備好了嗎？

This lesson will help you learn useful phrases to introduce yourself, respond to suggestions

本節課裡，您會學習在商務會議上 自我介紹、回覆建議

and ideas, and ask questions in a business meeting.

和想法，以及提出 問題時有用的片語。

I want you to imagine you’re in the meeting, and the chair has asked everyone to introduce

我要您想像您正在會議裡， 主持人請每一位

themselves.

自我介紹。

What are some phrases you can use?

您可以用哪些片語？

Sometimes, you’ll be in a meeting with people you don’t know.

有時，您會和您不認識的人一起開會。

Other times, the chair will ask for quick introductions to break the ice.

某些時候，主持人會要求快速 介紹來打破僵局。

There are three things you should do here:

為此，有三件事您必須要做：

- Say your name - Say your job title

- 介紹您的名字 - 介紹您的頭銜

- Describe your responsibilities

- 描述您的職責

To say your name, you can use a formal, ‘My name is _____’ or, if the meeting is more

要介紹您的名字，您可以用正式的方式， “My name is _____”或者，如果會議

informal, you can say, ‘Hi, I’m_____’.

不是很正式的，您可以說，“Hi, I’m_____”.

For your position title, use ‘to be’, just like for your name.

介紹您的工作頭銜，使用“to be”， 就像介紹您的名字。

Then, decide if your position is the only one in the company, or if there are others

然後，決定您的職位是否在公司裡 是唯一的，或者是有

who have the same job title.

其他人有相同的工作頭銜。

For example, if you are the only secretary, use ‘the’:

例如，如果您是唯一一位秘書， 使用“the”：

I’m the secretary.

I’m the secretary.

If other people also have this position in the company, use ‘a’:

如果在公司裡其他人也有這個 工作頭銜，使用“a”：

I’m a project manager.

I’m a project manager.

If necessary, you can say which department you work in.

如果有必要，您可以介紹您在 那個部門工作。

You can use the preposition ‘in’ plus the noun: ‘engineering’, ‘marketing’,

您可以使用介係詞“in”加名詞： “engineering”、“marketing”、

‘finance’, etc.

“finance”，等等。

For example:

例如：

I’m in the engineering department.

我在工程部門。

Or: I work in the marketing department.

或：我在行銷部門。

Finally, you can briefly describe your responsibilities, like this:

最後，您可以簡短地描述您的 職責，像這樣：

I manage each project from start to finish.

我管理每一個項目， 從開始到完成。

I’m responsible for web analytics and testing.

我負責網站分析和測試。

Or: I handle purchasing and our negotiations with suppliers.

或者：我負責採購，以及 與供應廠商談判。

You can see that using verbs and phrases like manage, be responsible for or handle can be

您可以看到，在這使用動詞和片語， 像是manage、be responsible for

useful here.

或handle，是有用的。

Here is an example of a full introduction in a formal meeting with people you don’t

這有一個例子，在一個有您不認識 的人或不熟悉的人與會的

know, or don’t know well:

正式會議的完整介紹：

My name is Gina Mares and I’m the marketing manager here.

我的名字是Gina Mares， 我是這的市場經理。

I handle online advertising and web analytics.

我負責線上廣告和網站分析。

Here’s an example of a more informal introduction:

這有一個比較不正式的介紹事例：

Hi, I’m Gina.

嗨，我是Gina。

I’m in the sales department.

我在業務部門。

I manage our sales team.

我管理我們的業務團隊。

How would you introduce yourself in a meeting?

您怎樣在一個會議裡自我介紹？

You can give it a try now.

您現在可以試一下。

Now that you’ve introduced yourself, the meeting will begin.

現在，您做了自我介紹了， 會議將開始。

During the meeting, you might need to give your opinion on the different agenda items

會議期間，您也許要就你們 正在討論的不同議程

which you are discussing.

事項提出您的觀點。

You might also need to react to other people’s suggestions.

您也許要回應其他人的建議。

How can you do this?

您怎麼做這個？

When making suggestions, modal verbs can be very useful.

在提出建議時，情態動詞 是很有用的。

‘Should’ ,‘ought to’ or ‘might want to’ can express something you think is a

“Should”、“ought to”或“might want to” 能表達某些您認為是一個好

good idea, but not an obligation:

想法，但不是一個責任：

We ought to give new clients a gift from the company.

我們應該由公司送給新客戶禮物。

We might want to consider looking for another engineer to help with this.

我們也許想要考慮找另一位 工程師來幫忙這件事。

Or: I think we should make this a priority for this month.

或是：我認為本月 這事應當優先。

‘Have to’ and ‘need to’ can express something that is an obligation:

“Have to”和“need to”可以表達某事 是一個責任：

We have to improve the way we collect and record sales data.

我們必須改進我們收集以及 記錄銷售數據的方法。

Or: We need to find a cheaper solution—our budget is very tight.

或是：我們需要找到一個較便宜的解決 方案 — 我們的預算很緊。

Remember, you can also use these to make negative suggestions:

記住，您也可以在提出負面 建議時用他們：

We shouldn’t rush this—we need to think it through carefully.

我們不必匆忙於這個 — 我們要 仔細地考慮它。

Or: We don’t need to hire new staff at the moment.

或是：我們現在不必聘僱新職員。

Now, it’s your turn.

現在，輪到您了。

Choose a phrase and make a suggestion for something in your own company.

選擇一個片語並就您自己公司 裡的某事提出建議。

Next, what can you do if you want to respond to another suggestion?

接下來，如果您想回覆另一個 建議，您能做什麼？

Well, if you think it’s a good suggestion, you can show you agree with phrases like:

好的，如果您認為那是一個好建議， 您可以用片語表達您同意，像是：

I agree with _______.

I agree with _______.

That sounds good.

That sounds good.

Or: Let’s go with this idea.

或是： Let’s go with this idea.

Here, go with means you agree with this idea and think you should put it into action.

在這，“go with”意思是您同意這個想法， 並認為您必須實施它。

However, what if there is a suggestion you don’t agree with?

然而，如果您不同意一個 建議，怎麼辦？

Here are some good, professional ways to disagree:

這有一些好的、專業的方式 來表達不同意：

To be honest, I’m not sure about this idea.

誠實地說，我不確定這個想法。

Good suggestion, but I can see a few problems…

好建議，但是我能看到幾個問題…

Or: I see your point, however…

或是：我看了您的觀點，然而…

After a phrase like this, explain your point of view.

在一個像這樣的片語之後， 解釋您的看法。

For example:

例如：

I see your point, however, I don’t think advertising in a magazine is a good idea.

我看了您的觀點，然而，我不認為 在雜誌做廣告是一個好想法。

People don’t read them as often these days.

如今，人們不常閱讀它們。

Or: To be honest, I’m not sure about this idea.

或者：誠實地說，我不確定這個想法。

I think improving our website UI is a higher priority right now.

我認為立刻提升我們網站 的UI是較優先的。

OK?

可以嗎？

Now, take the suggestion which you made earlier.

現在採納您稍早前提出的建議。

Pause the video and write down two sentences: one to agree, and one to disagree.

暫停影片並寫下兩個句子： 一個是同意，一個是不同意。

Use the language you just learned.

使用您剛學到的說辭。

Now, let’s move on to different ways to ask a question in a meeting.

現在，我們來看在會議裡提問 的不同方式。

As an attendee, it’s important to make sure you understand the content in the meeting.

作為一位出席者，確認您理解 會議的內容是重要的。

Sometimes, the chair will ask everyone to save questions until the end.

有時，主持人會請每位保留 問題直到結束。

If you’re in a meeting where you can ask questions at any time, there are a few good

如果您在一個您可以隨時提問的 會議裡，有幾個好的

phrases you can use.

片語您可以使用。

For more formal meetings, you can begin with a phrase like ‘sorry’, or ‘excuse me’

對較正式的會議，您可以用一個能 禮貌地把注意力轉向您的片語，

to politely bring the attention to you.

像是“sorry”或是“excuse me” 來開始。

Then, you can use phrases like:

然後，您可以使用片語像是：

I have a question.

I have a question.

Why is…?

Why is…?

How…?

How…?

Or: Does this mean…?

或是： Does this mean…?

For example:

例如：

Excuse me, how will the new requirements affect the project deadline?

打擾一下，新的要求會怎麼 影響項目的截止時間？

Or: Sorry to interrupt, but I have a question.

或者：抱歉打斷一下，我有一個問題。

Does this mean that the new IT systems won’t be in place this year?

這是否是說新的IT系統 今年不會到位？

If there is something in the meeting that you don’t understand, you can use phrases

如果在會議裡，有某些事您不 理解，您可以使用片語

to ask for clarification:

來請求講得更清楚一些：

I didn’t understand…

I didn’t understand…

Can you elaborate on…?

Can you elaborate on…?

Or: Can you clarify…?

Or: Can you clarify…?

When using these phrases, it’s important to explain exactly what you don’t know or

在使用這些片語的時候，準確地 解釋您不知道什麼或要求

ask for clarity on something specific that they said.

他們在某些談論的特定事情上 講得更清楚是重要的。

Again, you can use ‘excuse me’ and ‘sorry’ in more formal meetings to begin.

同樣，在正式會議裡，您可以使用 “excuse me”和“sorry”開始。

For example:

例如：

Sorry, can you clarify the third step in your proposal?

抱歉，您可以把您提案裡的 第三步講得更清楚些嗎？

I didn’t get the main idea.

我不知道主要的想法。

Or: Excuse me, but could you elaborate on how this will fit with our existing marketing

或者：對不起，但是您可以解釋 一下這個怎麼適合我們

campaigns?

現有的行銷活動嗎？

Now, it’s your turn.

現在，輪到您了。

Practice asking a question or asking for clarification about something.

練習問一個問題或是要求釐清某事。

It can be from a recent meeting or something from your job in general.

那可以是最近會議裡的或是 某些一般工作裡的事情。

Again, you can pause the video and write down your ideas, for extra practice.

再一次，為了額外的練習，您可以 暫停影片並寫下您的想法。

OK, now you can make suggestions and respond to what other say in the meeting.

好的，現在您可以在會議裡提出 建議並回覆其他人說的了。

You can also ask questions if there is something you don’t understand.

如果有某事您不理解， 您也可以提問。

Next, imagine that you’ve discussed the agenda items and come to an agreement on the

接下來，想像一下你們討論過了 議程事項，並在你們要

important decisions you needed to make.

做的重要決定上達成一致。

You might need to show what you’re going to do about these decisions after the meeting

您也許想表達在會議結束 之後，你們要

has finished.

執行這些決定。

Here, you can offer to do something using a few different phrases.

這裡，您可以用一些不同的 片語來做某些事。

For something that you decide to do at that moment for the future, you can use ‘will’.

對你們在當時決定為了將來而 做的某些事，您可以使用“will”。

For example:

例如：

I’ll call the client tomorrow.

我明天會聯絡客戶。

Or: I’ll discuss this with the rest of my team and get back to you by the end of the

或者：我會和我團隊的其他 成員談論這個，並在下週

week.

前回覆你們。

If you had a plan even before the meeting began, you can use ‘going to’ or ‘planning

如果您在會前曾有一個計畫， 您可以用“going to”或

to’:

“planning to”：

I’m going to get a team together for this project.

我正為了這個項目組建一個團隊。

Or: I’m planning to do one more round of testing, and then we can go live.

或者：我正計畫再進行一輪測試， 然後我們才能上線。

If you want to make an offer, you can use ‘can’, could or shall:

如果您想做一個提案，您可以使用 “can”、“could”或“shall”：

I can contact the supplier next week if we need to.

如果我們需要，下週我可以 聯繫供應商。

I could put together a report if you think it would help.

如果您認為那會有幫助， 我可以整理一份報告。

Or: Shall I talk to our engineering team and get a cost estimate?

或者：我必須要和我們的工程師團隊 談談，來得出一個大約的成本嗎？

On the other hand, what if you are asked to do something that you cannot do?

另一方面，如果您被要求做您 不能做的某事，怎麼辦？

Well, there are some useful, polite phrases you can use:

好，有一些有用的、禮貌的 片語，您可以使用：

I’m afraid I can’t…

I’m afraid I can’t…

I’m sorry, but I don’t think I can…

I’m sorry, but I don’t think I can…

Unfortunately, I won’t be able to…

Unfortunately, I won’t be able to…

Think about this.

考慮一下這個。

What if someone asked you to move your project deadline forward, but it wasn’t possible?

如果有人要求您把您的項目截止期限 向前移，但那是不可能的，怎麼辦？

You could say:

您可以說：

Unfortunately, we won’t be able to complete the project any sooner because we don’t

很不幸，我們不能盡快完成 項目，因為我們

have the supplies yet.

還沒有供給。

Or: I’m sorry, but I don’t think we can finish by the end of this month.

或者：我很抱歉，但是我不認為 月底前我們可以完成。

We need at least another six weeks.

我們至少還多需要六周。

At this point the meeting is wrapping up and hopefully you have been able to make good

到這，會議正在總結，希望您 已經能夠提出好建議和

suggestions and offers and take part in discussions effectively.

提案，並有效率地參與討論。

Will you be attending a meeting in English soon?

您不久要出席一個講英文 的會議嗎？

Hopefully some of these phrases will be useful for you!

希望這些片語會對您有用。

That’s all for this lesson.

本節課就到這。

Hope you enjoyed and thank you for watching!

希望您喜歡。感謝觀看！

Please visit Oxford Online English.com for more free lessons like this.

更多像這樣的免費課程，請訪問 Oxford Online English.com。

See you next time!

下次見！