How to Write a Job Inquiry Email 💻👩‍💼 Tips for Job Searches 📱👨‍💼

Hi everyone. It's Jennifer.

I'm going to show you an email and I want you to think about the

relationship between the sender and the recipient, the person reading the message, and

I want you to think about the purpose of the message. Okay?

Hi Marcelo. How's it going? Just wanted to reach out and say hi. I'm thinking about taking my career somewhere else.

I'm starting to look around, but no rush.

Things are going well with ZYX, but after four years, I feel it's time to explore new things.

Here are the quick highlights of my time with the ZYX.

2014 booked 2 million dollars, a 125% of my quota.

2015 booked 2.3 million dollars, 103% of my quota.

2016 booked 2.7 million dollars,

110% of my quota.

2017 booked 3 million dollars,

120% of my quota.

Please keep me in mind if you come across any opportunities in sales. Thanks. Laura

If you're looking for a new job, there are a few different types of emails you might send out.

First, you might network with people you already know.

This is what Laura did in the model.

You might tell a few colleagues that you're quietly looking.

That kind of email can sound conversational. It doesn't require formal language.

Some useful phrases are

In your email, remember to keep the basic format with a greeting,

the main body of your message, a closing and your signature.

With someone you know pretty well, your signature is just your first name.

The message should be brie,f but there's still time for a short pleasantry like, "How's it going?" or "Hope all as well?"

Also use standard punctuation.

Laura included a summary because Marcelo knows what field she's in, but he's probably not familiar with her track record.

If he is going to pass along a recommendation, it would be useful to know what she's capable of.

Now you're in luck today because I asked my husband to share some professional advice.

He's an executive recruiter here in the U.S., so he knows a lot more about job searches than I do.

Listen to his tips.

Yeah, the first tip is use a professional-looking email. No silly words in the email address.

No..

[email protected]. Your first name, your last name...some numbers are acceptable.

Do not use dead email domains, like Verizon.net

Comcast.net... these are late '90s and they are officially dead.

The second kind of email you might send is to a company in direct response to a job posting.

You may see something you like online,

so you want to express your interest and submit your resume to the address listed.

That kind of email requires a more professional, more formal tone. Remember not to make your message too long.

Cover the main points: which position you're interested in, who you are, meaning what you do and what you've done,

what you're attaching, your resume or your cover letter and a resume, and

how to contact you -- that's your contact information and your availability.

That kind of email may look like this.

Hello. I'm writing to express my interest in the position of marketing manager.

I have seven years of experience in the field with OPQ and QPR.

I was part of the team that helped establish a marketing function with OPQ and build it to a thirty-million dollar business.

With QPR, I was brought in to help execute a turnaround,

which resulted in a successful rebranding of the company and a return to growth.

Please see my attached resume. I look forward to hearing from you.

You can reach me at this address or by phone at...

Thank you. Best regards, Chris Crosby.

Did you notice that the subject heading is the job title? Keep it simple and clear.

Note that Chris only used "Hello." If a contact name is listed, use it in the greeting.

However, if there is none, a simple hello is acceptable.

"Dear Sir or Madam" is only for very formal correspondence.

In today's business world, many U.S. companies avoid overly formal language.

At the same time, you don't want to sound unprofessional.

So for this kind of email, I suggest a polite, professional tone

Use full verb forms.

complete sentences,

a polite closing, and your full name when you sign off.

Note these useful phrases:

Tip number 2. Make your resume a one-pager.

The reason behind that is that a hiring manager or

a recruiter would only spend 30 seconds, maybe a minute,

looking at your resume, and it has to be brief and concise.

Tip number 3. Focus on your achievements and

accomplishments.

It is not about what you did or what you do. It's about the results that you were able to achieve.

The things that you are proud of and back them up by numbers.

Tip number 4. If you worked or work for a

relatively small company, unknown company, make sure you provide an explanation

as to what the company does, what business the company is in.

Finally, you may want to respond to a recruiter who reached out to you about a job opportunity.

Imagine you got this email in your Inbox.

Hello Kim. I'm a recruiter with LMN recruiting.

I would love to connect to get your thoughts on a VP

Engineering search that I am kicking off for a start-up in the Big Data space.

Well backed by Tier one venture capital firms. High-growth with a number of Fortune 500 companies as early clients.

It is a newly created role due to growth and expansion. If the timing is not right for you.

I would still love to connect to start a relationship and network with you.

Thanks and looking forward to hearing back from you. Best, Sydney Hunter.

So, how can you respond? Keep it brief. Are you interested or not?

Tip number five. If a recruiter reaches out to you, do not automatically send your resume in your response.

Engage in a conversation

To determine whether or not the opportunity is appealing to you.

So in the response, Kim can simply reply with the purpose of starting a dialog.

She can state her general

availability, but as the discussion moves forward and more emails are exchanged,

she and Sydney can later agree on a specific day and time in exchange contact information.

Kim's initial response may look like this.

Hello Sydney. Thank you for reaching out.

I would love to learn more. How does next week look for you?

I am free after 3 p.m. on Monday and Wednesday.

Regards, Kim

And the final tip is make sure that your LinkedIn profile is up-to-date and accurate and

contains as much information as you can disclose on a public domain.

As a recruiter, I spend

four or five hours a day looking through

profiles on LinkedIn.

Well, that's all for now.

Please remember to like this video if you found it useful, and be sure to subscribe

so you can get more lessons to help you communicate

more confidently and effectively in English. If you know someone who's doing a job search or getting ready for a job search,

share the video.

As always, thanks for watching and happy studies.

Become a member of my learning community. Click the JOIN button to become a member of my YouYube channel English with Jennifer.

You'll get a special badge, bonus posts,

on-screen credit, and a monthly live stream. Note that YouTube channel memberships are not available in every country at this time.

You can also follow me on Facebook Twitter and Instagram. You'll find the links on my YouTube homepage.