3 Tips to Improve Your English Writing | Email Writing | Go Natural English

17,907 views ・ 2016-03-25

Go Natural English


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3 Tips to Improve Email Writing in English Go Natural English
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Hello, Awesome Go Natural English Learner!
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In this episode, we're going to talk about email.
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I bet you use email every single day and you need to know three things that you need to
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do better for your English emails.
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So, in this episode, I'm going to share those three things that you may not be doing yet,
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three things that you can improve on to make your communication by email even better.
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So, I want to invite you, before we talk about those three ways, I want to invite you to
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join my free training, off of YouTube.
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It's exclusive to the Go Natural English website.
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You can join it at gonaturalenglish.com/7steps.
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So, right after you finish watching this video, come join.
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It's free and it will put you on the Go Natural English email list to get special tips in
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your email inbox to help you with your English, and invites, and cool stuff.
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But I don't spam you!
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I just help you to learn English.
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Okay, so that's a pretty awesome resource that I'm offering for English learners.
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So, let's talk about three things that you want to do for your emails.
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Trust me, you want to do these things.
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First of all, do not begin your email with "To Whom It May Concern;" or "Dear Sir/Ma'am".
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Guys, find out the name of the person that you're writing to.
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Use their name!
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If you don't know their name, find out!
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Seriously, even if it's a big company that you're writing to, find out that person's
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name.
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Do not use "Dear Sir or Ma'am".
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While you might think it's respectful, it just looks spammy to the person you're writing
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to.
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If you say "To whom it may concern," same issue -- looks like spam, looks like you don't
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care who you're writing to.
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So, it's actually more respectful and more interesting to use the person's name, and
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we usually use the person's first name, unless it's an extremely formal situation.
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Then, we might say, "Hello, Mr. Smith," or "Hi, Mr. Smith," but it's really not in fashion
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to say "Dear Sir or Ma'am" or "To whom it may concern".
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So, please stop!
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Okay, next, let's talk about being too formal or too casual.
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So, on that note of sounding too formal, don't try to sound too formal.
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An email should be somewhere in between.
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So, you don't need to use academic vocabulary.
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Try to use frequently used words, like you're talking to someone in a professional, respectful
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way.
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At the same time, don't make your email too casual.
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One of the worst trends that I've seen lately is that people are treating email the same
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way that they treat text messages or instant messages, like on Facebook or other social
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media.
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An email is not a text message!
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Do not use shorthand, like -- what's a shorthand?
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-- like "thx" for "thanks".
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Oh my gosh!
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Please spell out full words.
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Email requires full spellings.
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The extra five seconds that it might take you will be worth it because the person receiving
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your email will see that you're a smart and respectful person.
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Thank you!
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Okay, so don't use "To whom it may concern" or "Dear Sir or Ma'am".
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Spell out words.
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Don't treat email like a text message.
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And finally, be sure to proofread everything that you write.
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This is something -- I mean, all of these tips are actually good for native English
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speakers and also for English learners.
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Definitely proofread everything that you've written before you click send.
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I know there's some app or extension or something that you can add, I think, to Gmail that lets
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you take an email back, like unsend it.
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But it takes just a few extra seconds to proofread your email, so spare yourself the embarrassment
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and just give yourself a few extra seconds to proofread what you've written.
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And those are three tips.
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Just use a normal greeting like "Hello, Gabby", for example, and don't be too formal or too
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casual, and proofread your emails.
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So, with those three tips, your emails are going to be better than ever and your communication
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will improve and therefore, your opportunities, your relationships and your overall happiness
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in your English speaking life is going to go through the roof!
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It's going to improve, in other words.
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So, I hope this was helpful.
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If you liked it, give a thumbs up, leave a comment.
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But the number one most important thing I want you to do right now is to come to gonaturalenglish.com/7steps
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so you can join the free training, "Seven Steps to English Fluency".
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This is a training that normally would cost hundreds of dollars.
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I'm giving it to you for free because I want to help you and I want to give you a sample
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of what premium Go Natural English courses are all about.
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So, I hope to see you there.
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Bye for now.
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